Administrative Assistant | Department of Painting and Sculpture

Job details:
Expiring Date: 02 June 2019
Date: 03 April 2019
Sector: Visual Arts
Function: Administration
Contract: Full Time
Salary: Salary according to the experience
Place of work: United States (New York)

Job Description

Job Details


Reports to: Department Manager


  • Performs administrative duties and supports curatorial staff through work on various projects, including exhibitions, publications, collection display, and acquisitions.
  • Maintains calendars, schedules meetings, answers phone calls, drafts correspondence, maintains filing system, and opens and sorts mail.
  • Makes business travel arrangements for curatorial staff and prepares detailed itineraries. Executes travel and entertainment expense reports.
  • Prepares PowerPoint and other presentation materials for committee presentations, lectures, and special projects.
  • Liaises with external constituents such as scholars, artists, lenders, Museum trustees, and art dealers.
  • Answers queries that come through the department’s general telephone line, and via mail and email.
  • Occasionally supervises visitors to the department’s study center.
  • Assists with various aspects of exhibition and catalogue preparation and execution.
  • Performs any other duties reasonably related to the functions described above.


  • Bachelor’s degree with at least 18 months prior experience relevant to the position
  • Excellent written and verbal communication skills 
  • Keen attention to detail and superior organizational skills 
  • Strong computer skills, including Microsoft Office suite (PowerPoint, Word, Excel), Gmail, and facility with Internet research. Knowledge of and interest in contemporary and modern art. 
  • Ability to work independently, meet deadlines, and coordinate multiple projects simultaneously. 
  • Must work well under pressure and possess high levels of tact and diplomacy.


    *Note: Please include a cover letter. Applications without a cover letter will not be considered.*

    The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

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