Associate Manager, Public Programs (Museum)

Job details:
The Solomon R. Guggenheim Foundation
Expiring Date: 13 April 2018
Date: 12 February 2018
Sector: Education
Function: Research and Development
Contract: Full Time
Salary: Salary according to the experience
Place of work: United States (New York)
The Solomon R. Guggenheim Foundation

Job Description

The Solomon R. Guggenheim Foundation is seeking an Associate Manager, Public Programs. As a member of the Education Department, the Associate Manager, Public Programs serves as department point person for The Robert H. N. Ho Family Foundation Chinese Art Initiative. This is a one-year position that will terminate in January, 2019.

The position is primarily responsible for the development and management of public programs related to the initiative, including The Robert H. N. Ho Family Foundation Lecture Series, artist projects, performances, academic programs, workshops, courses, tours, and multimedia app education content. This position will also provide support for school and family programs related to the initiative, new global public programs, and grant administration as needed.
Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, primarily of the modern and contemporary periods, through exhibitions, education programs, research initiatives, and publications. The Guggenheim network that began in the 1970s when the Solomon R. Guggenheim Museum, New York, was joined by the Peggy Guggenheim Collection, Venice, has since expanded to include the Guggenheim Museum Bilbao (opened 1997) and the Guggenheim Abu Dhabi (currently in development). Looking to the future, the Guggenheim Foundation continues to forge international collaborations that take contemporary art, architecture, and design beyond the walls of the museum. More information about the foundation can be found at
Supervisory Responsibilities
This position does not have direct reports.
Key Responsibilities
With Director of Public Programs:

  • In consultation with Curatorial, research and select potential program participants, including scholars, educators, writers, critics, and other external collaborators, and develop a public program vision, including lectures, performance, film, and music/sound, for exhibition-related programs and audience/community-based collaborative projects.
  • Work with Legal to draft contracts for program participants; route contracts for necessary approvals; and process check requests or invoices as needed.
  • Work with Exhibition Management and cross-functional project team to create an integrated artistic and audience dynamic.

Under Supervision of Director of Public Programs:

  • Program Development and Planning
    • Manage communications with program participants, including content development, travel and hotel, marketing, and other program logistics.
    • Work with Marketing, Media & Public Relations, Web, and Communications to create, oversee, and implement an audience outreach plan.
    • Create and circulate event memos for all programs and events; work with Theater to produce full production schedules as needed; arrange dedicated meetings with Facilities, Security, Box Office, and other stakeholders to discuss final implementation details.
  • Outreach
  • Write content for and manage posting of program website listings, with Curatorial, Editorial, and Web.
  • Work with Media & Public Relations and Marketing on targeted outreach initiatives, list shares, production of marketing materials (print and digital), social media content, and production of promotional videos.
  • Manage the production of printed programs, including drafting and gathering copy, generating layout, routing through approval process, printing, and folding.
  • Manage comp lists and check-in for audience.
  • Arrange and oversee hospitality for audience and speakers/performers/crew/staff, including reception catering and green room arrangements.
  • Contract with and manage vendors, including program photographers and videographers.
  • Manage production of photo, video, and other multimedia documentation of public programs, including management of digital assets and coordination of public sharing and internal archiving.
  • Collect emails of program participants, create online surveys for distribution, and analyze survey responses.
  • Serve as department point person for initiative, including attending biweekly project team meetings, keeping department up-to-date on initiative developments, and facilitating communications between Education colleagues and project team members.
  • Monitor, track, and reconcile Education budget for the initiative across all sub-program areas, in consultation with Finance and Exhibition Management.
  • Work with Development on annual written reports and presentations to the Foundation; represent Education on monthly phone meetings with Foundation.
  • Manage external consultants who are conducting a multi-year evaluation of the initiative.
  • Onsite Event Management
  • Documentation
  • Program Evaluation
  • Initiative Project Management

As a member of the SRGM Public Programs and Sackler Center for Arts Education staff:

  • Participate in weekly program meetings.
  • Participate in monthly department meetings.
  • Participate in a yearly department retreat.
  • Participate in yearly adult programs retreat.
  • Participate in project-based learning by managing aspects of other related global public programs including symposia, performances, film screenings/events, artist talks, workshops, residencies, and other custom designed programs.

Qualifications and Requirements

  • M.A. degree with relevant background in art history, Asian studies, and/or museum studies
  • 2-3 years museum/arts administration and exhibition/program management experience
  • Mandarin and/or Cantonese language skills highly desirable
  • Knowledge of Microsoft Office Suite, Raiser’s Edge, InDesign and other office or production software

The Guggenheim offers a competitive salary and excellent medical, dental, life, disability, and retirement plan coverage.  Our staff also enjoys generous vacation, sick leave and personal days, access to a variety of cultural institutions, discounts to museum stores, and a stimulating and collegial work environment.

The Solomon R. Guggenheim Foundation is an equal opportunity employer.
 Department: Education
This is a non-management position
This is a full time position

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