Associate Registrar for Collections

Job details:
The Solomon R. Guggenheim Foundation
Expiring Date: 27 January 2018
Date: 28 November 2017
Sector: Visual Arts
Function: Registrar
Contract: Full Time
Salary: Salary according to the experience
Place of work: United States (New York)
The Solomon R. Guggenheim Foundation

Job Description

The Solomon R. Guggenheim Museum is seeking an Associate Registrar for Collections. Reporting to the Director of Registration, the Associate Registrar is responsible for all aspects of collection management for the SRGM’s collection of modern and contemporary art.

Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, primarily of the modern and contemporary periods, through exhibitions, education programs, research initiatives, and publications. The Guggenheim network that began in the 1970s when the Solomon R. Guggenheim Museum, New York, was joined by the Peggy Guggenheim Collection, Venice, has since expanded to include the Guggenheim Museum Bilbao (opened 1997) and the Guggenheim Abu Dhabi (currently in development). Looking to the future, the Guggenheim Foundation continues to forge international collaborations that take contemporary art, architecture, and design beyond the walls of the museum. More information about the foundation can be found at

Supervisory Responsibilities

Supervise temporary staff and project interns, as appropriate.

Key Responsibilities

This position requires an experienced collections registrar with excellent organizational and interpersonal skills to manage all phases of collection management for this major collection of Modern and Contemporary art. Working closely with Curatorial and Legal departments, the Associate Registrar for Collections facilitates the acquisition and documentation of collection works, and organizes the presentation of potential acquisitions to the museum’s acquisition committees. In addition, this position works closely with the Director of Registration to manage collection storage issues, train junior staff in standard museum procedures, provide guidance to the Collection Inventory team, and prioritize collection related projects and reports. This position also plays a leading role in the museum’s various collection task forces including: Collections Care Group; Inventory group; TMS user group; and Installations Documentation group. Individual areas of responsibility include:

  • Arrange shipping for and facilitate presentation of potential new acquisitions at the museum’s three main purchasing committee meetings, each of which occur twice annually.
  • Negotiate shipping and insurance costs with galleries for pending purchases.
  • Prepare lists of gifts and purchases to be presented at purchasing committee meetings and acquisition committee meeting, along with budgets outlining the costs associated with shipping, storage and long-term maintenance.
  • Reconcile and approve related invoices, code for payment, and submit for final approval.
  • Secure installation instructions and installation copies for variable media acquisitions.
  • Assign accession numbers and mark/label objects accordingly.
  • Condition check all incoming works and schedule meetings with art handlers, conservators and curators to organize the cataloging of new acquisitions, and determine housing and storage needs.
  • Maintain files for Deeds of Gift, Purchase Agreements, Non-Exclusive License Agreements and related tax forms, and ensure that all are signed and processed in a timely manner.
  • Document all recent acquisitions in TMS (The Museum System), the museum’s collection and exhibition database, and create paper object files.
Records Management and Research
  • Work closely with Curatorial, TMS, and Legal staff to organize, maintain and update collection related files including: object files and electronic records, donor files, gift and commission contract records.
  • Prepare reports for and monitor promised gifts, extended loans, collection statistics and related topics; do research for special collection projects.
  • Consult with, provide supporting documentation and materials, and catalogue guidance to the museum’s Collection Inventory team.
Media Initiatives
  • Participate in Image Management Committee to review and develop museum wide standards for the management of digital images and their integration into the museum’s collection management system.
  • Develop and manage procedures relating to the acquisition of multi-media and non-traditional media works, including duplication, storage, maintenance, and loans policies.
  • Assist department head with the management of offsite storage accounts, and the development of mid-term and long-term solution for the museum’s growing storage needs.
  • Document installation of collection works in New York and on tour, as required.
  • Travel as courier with museum outgoing loans.
  • Draft in-house reports.
  • Assist with funding proposals.

Qualifications and Requirements

  • Minimum 5 years registration experience with a major museum, with a focus on collections management, and a thorough knowledge of acquisitions procedures and related laws and requirements.
  • Strong knowledge of 20th Century and Contemporary Art, and a familiarity with artists’ materials required. Variable media experience a plus.
  • BA in Art History or Museum Studies (MA preferred) or comparable work experience.
  • Strong computer skills; TMS preferred.
  • Must be willing to travel.
  • Foreign language skills desirable.

The Guggenheim offers a competitive salary and excellent medical, dental, life, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to a variety of cultural institutions, discounts to museum stores, and a stimulating and collegial work environment.

Qualified applicants please send your resume and cover letter, including salary expectations, to [email protected]. Indicate the job title “Associate Registrar for Collections” in the subject line. Only those applicants who meet our requirements for this position will be contacted.

The Solomon R. Guggenheim Foundation is an equal opportunity employer.

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