Curatorial Assistant Collections

Job details:
The Solomon R. Guggenheim Foundation
Expiring Date: 22 May 2018
Date: 23 March 2018
Sector: Visual Arts
Function: Curator/Assistant Curator
Contract: Full Time
Salary: Salary according to the experience
Place of work: United States (New York)
The Solomon R. Guggenheim Foundation

Job Description

The Solomon R. Guggenheim Foundation is seeking a Curatorial Assistant. As a member of the Curatorial Department, the Curatorial Assistant is responsible for assisting with various curatorial needs specifically for the Guggenheim Collection, including work with acquisitions, loans and the collection database.

Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, primarily of the modern and contemporary periods, through exhibitions, education programs, research initiatives, and publications. The Guggenheim network that began in the 1970s when the Solomon R. Guggenheim Museum, New York, was joined by the Peggy Guggenheim Collection, Venice, has since expanded to include the Guggenheim Museum Bilbao (opened 1997) and the Guggenheim Abu Dhabi (currently in development). Looking to the future, the Guggenheim Foundation continues to forge international collaborations that take contemporary art, architecture, and design beyond the walls of the museum. More information about the foundation can be found at

Supervisory Responsibilities:
There are no direct reports associated with this position.
Key Responsibilities:

  • Maintain all records for collections activity, including accessions, loans, installations and publications.


  • Develop and maintain curatorial object files.


  • Maintain curatorial data in computerized collections management system (TMS).


  • Participate in acquisitions process including working with the Chief Curator, Director of Collections, Curator and Associate Curator for Collections and Exhibitions, and Collections Registrar in cataloging works, developing files, initiating data entry, and conducting preliminary research.


  • Coordinate all internal and external requests for information about the collection with regard to loans, research, catalogues raisonné and viewings.


  • Manage all out-going curatorial loan correspondence for Director of Collections. Interface with out-going loans registrars.


  • Participate in organization of collection analysis for deaccession recommendations.  Assist with preparations of materials for meetings.  Conduct artist and object research.  Assist with formal deaccesioning process including communication with Conservation, Registrar, Art Handling, and Legal departments, and the preparation of reporting to the A&M committee and Board of Trustees.


  • Participate in regular cross-departmental collection management and planning meetings and activities with Conservation, Legal, and Registration Departments.


  • Process invoices for collection care activities.


  • Assist with research on artworks in collection as needed for collection exhibitions, outgoing loans, publications, and the museum’s Conservation Department. 


  • Assist with the research and confirmation of object captions for out-going loans and internal collection use.


  • Conduct general fact-checking for the Development department, Retail departments, Licensing, and the Media and Public Relations Department.


  • Write short texts on collection artworks for exhibition wall texts, catalogue entries, and the website, as called upon.


  • Participate in the upkeep and expansion of the collections section of the Guggenheim website and App, which is published through the museum’s internal database: assemble images and texts, and confirm all published material. Manage collection information for use in social media, including collection-related contributions to Guggenheim blogs.


  • Prepare collection related exhibition materials for potential traveling exhibitions and coordinate as necessary.


  • Provide collection related tours as needed.  Conduct and circulate gallery check reports and be available to work onsite at the museum as needed.


  • Other projects as assigned.

Qualifications and Requirements:

  • M.A. in Art History or the equivalent (defined as at least 3 years prior museum work experience).  Majors in other relevant disciplines will also be considered on a case by case basis.


  • Background in modern art. Concentration in mid-twentieth century art desired.


  • Previous experience in a registrar or curatorial department preferred.


  • Interest in curatorial research.


  • Excellent oral and written communication skills.


  • Professional demeanor and diplomatic skills.


  • Ability to successfully interact with a wide variety of internal and external individuals, including collectors, galleries, donors, and colleagues in the museum field.


  • Proficiency in French and/or German desired.


  • Knowledge of computer databases and MS Office software.


  • Writing sample to be provided upon request.

The Guggenheim offers a competitive salary and excellent medical, dental, life, disability, and retirement plan coverage.  Our staff also enjoys generous vacation, sick leave and personal days, access to a variety of cultural institutions, discounts to museum stores, and a stimulating and collegial work environment.

The Solomon R. Guggenheim Foundation is an equal opportunity employer.


Department: Curatorial
This is a non-management position
This is a full time position

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