Finance and Administration Coordinator

Job details:
American Academy in Rome
Expiring Date: 05 November 2017
Date: 07 September 2017
Sector: Visual Arts
Function: Administration, HR/Training/Organization
Contract: Full Time
Salary: Salary according to the experience
Place of work: Italy (Rome)
American Academy in Rome

Job Description

The American Academy in Rome (, an American overseas center for independent study and advanced research in the arts and humanities, seeks a skilled, resourceful, and highly organized Finance and Administration Coordinator for the New York headquarters.  This position is responsible for coordinating and executing a full range of financial and administrative strategies, tasks, and processes, and working collaboratively with the staff of the Academy’s offices in both New York and Rome.  The Coordinator performs accounting, accounts payable/receivable, and banking/cash management duties, as well as U.S. payroll/human resources, administration, and office management duties, in a small but complex organization with significant international operations.

Primary finance and accounting duties include journal entries, reconciliations, reporting, accounts payable, accounts receivable, cash receipts and disbursements, fund transfers, banking, and assisting with the audit and tax return.  Primary administration responsibilities include payroll and timekeeping, benefits, employee onboarding and separations, general human resources, administrative tasks and deadlines, corporate credit cards, business forms, office management, and department and institutional files.

The Finance and Administration Coordinator reports to the Vice President for Finance and Administration and takes direction and supervision from the Controller, as well taking direction from and working in coordination with the finance department in Rome.  The Coordinator supports the Finance and Administration team as well as other departments in New York and Rome.

To perform this job successfully, an individual must be able to perform each essential function at a high level.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Bachelor’s degree in Finance or Accounting with related work experience
  • Proven strength in effectively prioritizing and managing time, taking initiative, juggling multiple duties and tasks, and meeting deadlines
  • Demonstrated ability to balance working independently and being self-directed with working as part of a team and following specific direction
  • Strong proficiency in accounting software, preferably Financial Edge and Raiser’s Edge
  • Excellent Excel skills, and proficiency in Microsoft Office applications including Word and Powerpoint, as well as Google applications including Gmail and Google Drive
  • Exceptional organizational ability, analytical skills, accuracy, and attention to detail
  • Excellent judgment and discretion in handling confidential and sensitive information
  • Ability to interact professionally and work productively with a wide range of constituents including management and support staff, board members, donors, funders, and vendors
  • Strong verbal and written communication skills

Applications should be submitted at:

[email protected]

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