Human Resources Coordinator

Job details:
The J. Paul Getty Museum
Expiring Date: 31 March 2018
Date: 30 January 2018
Sector: Visual Arts
Function: HR/Training/Organization
Contract: Full Time, Permanent
Salary: Salary according to the experience
Place of work: United States (Los Angeles)
The J. Paul Getty Museum

Job Description

Human Resources Coordinator

Posted Date 17 hours ago(1/29/2018 2:12 PM)
  • Requisition Number
  • 2018-3102
  • Position Status
  • Regular Full-Time
  • Salaried/Hourly
  • Hourly
  • Category
  • Human Resources
  • Getty Location
  • Getty Center
  • Program/Dept.
  • Trust - 0112-Human Resources

Job Summary

Provides efficient assistance to help facilitate all HR functions and programs. This includes but is not limited to:  advanced administrative support, processing documents and materials, maintaining current employee records, onboarding, interacting with staff across the institution, and responding to HR related inquiries.

Major Job Responsibilities

  • Applies advanced knowledge of human resources to a variety of assignments of moderate complexity
  • Responds to employee questions related to benefits, established HR policies and procedures
  • Performs HRMS data management activities, including initiating transactions and running reports
  • May assist with the employment process by screening applicants
  • Manages new-hire process and paperwork, including background screens, communicating with new hire, collecting necessary information/documents, processing in accord with established procedures, etc.
  • Coordinates the onboarding and exit processes and conducts orientations
  • Assists in the management of leaves of absence, generates appropriate correspondence, tracks leaves, and maintains files as appropriate
  • Maintains human resources related files, including employee files, and recruitment files
  • Provides general administrative/project support for human resources 
  • Ensures all regulatory requirements are met with respect to areas of responsibility


  • Bachelor’s degree preferred
  • Minimum 4-5 years related experience
  • Knowledge of Human Resources processes and best practices
  • Experience with human resources data base management system
  • Ability to work with ATS software
  • Outstanding communication and interpersonal skills
  • Strong organizational and time management skills
  • Advanced knowledge of leave of absence administration (required notices, calculating eligibility, etc.)
  • Recruiting experience in a high volume HR office

Knowledge, Skills and Abilities

  • Excellent oral and written communication skills
  • Strong interpersonal and customer service skills
  • Demonstrated ability to maintain confidentiality and effectively handle highly sensitive personal information with sound judgment and discretion
  • Ability to work independently, consistently follow through with projects and assignments and meet deadlines
  • Strong attention to detail and accuracy
  • Strong computer skills, including experience with office software, email applications and human resources management systems, such as PeopleSoft, applicant tracking and performance management systems

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