Project Manager, Facilities

Job details:
San Francisco Museum of Modern Art (SFMOMA)
Expiring Date: 07 July 2018
Date: 08 May 2018
Sector: Visual Arts
Function: Project Management
Contract: Full Time
Salary: Salary according to the experience
Place of work: United States (San Francisco)
San Francisco Museum of Modern Art (SFMOMA)

Job Description

Art transforms lives. It provokes us to think, to express, to explore our own creativity, to envision new possibilities. SFMOMA expanded the museum to provide a better experience for our visitors and a better home for our expanding collections, including the SFMOMA collection and the Fisher Collection, one of the finest collections of contemporary art in the world. The new SFMOMA, designed in collaboration with the architecture firm Snøhetta, opened May 14th 2016. With this project, we are transforming not just the museum's physical presence, but also our contributions to the community, enhancing SFMOMA's role as a place for learning, inspiration, and interaction for visitors from the Bay Area and beyond. We are making SFMOMA a magnet for contemporary art and for the audiences who will engage with it.



Reporting to the Director of Operations, Facilities, and Security, the Facilities Project Manager is a leadership position within the Operations Department responsible for management of cross-functional, operational, and strategic projects. The Project Manager is the primary point of contact for the Division's project management function and works directly with project focused roles across the organization including counterparts in Technology, Curatorial Affairs, and External Relations. In addition to a broad portfolio of capital improvement, renewal, and seasonal project work, the PM's portfolio also incorporates project objectives related to the Museum's programmatic offerings including the exhibition and annual events program. The Project Manager will also provide oversight of the methods, processes, and systems that support the delivery of project objectives within the Operations, Facilities, and Security division.




  • Strategic Support (under the direction of the Director of Operations)
    • Implements the project management framework for complex, multi-stakeholder, interdepartmental initiatives including support of strategic initiatives, organizational compliance objectives, condition and functional assessments, and capital improvement projects
    • Maintains strategic calendar for the division integrating exhibitions program, fiscal year, and multiyear planning objectives
    • Recommends key opportunities and strategies for advancement of project management best practices within the division and aligns practices with project teams across the organization
    • Recommends streamlining opportunities, synergies, or critical path elements of annual and multiyear planning efforts
    • Supports key objectives of the Finance and Administration Division including support to the Deputy Director and General Counsel for complex and time sensitive planning efforts


  • Project Management
    • Engages, leads, and actively participates with multi-stakeholder teams to achieve project focused objectives including exhibitions, events, operations, engineering, and ad-hoc committees with project objectives
    • Structures each project through methodical identification of requirements and objectives, and application of industry and organization approved standards and practices
  • Continually identifies scope, schedule, cost constraints and plans resource allocation accordingly while proactively identifying and resolving potential roadblocks
  • Develops and maintains visualization and communication of timelines, schedules, milestones, dependencies and deadlines
  • Maintains a portfolio of current project and process documentation
  • Proactively delivers consistent stakeholder focused communication throughout the project lifecycle
  • Maintains project management standards, processes, and protocol based on industry best practices and benchmarking with peer organizations
  • Continually reviews and recommends improvement to existing processes
  • Responsible for project management activities in support of the multiyear exhibition and annual event program including facilitating requirements gathering at project and installation meetings, maintaining aligned project calendars, coordinating services supplied by the operations department to exhibitions including specific trades work (mechanical, electrical, and security systems) or by consultant (architectural, structural legal, compliance, and health and safety)


  • Administrative
    • Shares and gathers requirements all project meetings including exhibitions, events, operations, engineering, and ad-hoc committees with project objectives
    • Serves as principal point of contact for project team members, stakeholders, and external partners
    • Defines, assigns, and tracks project related tasks for individuals and project teams; tracks deliverables and actions
    • Coordinates the project related activities of multiple contractors, vendors, service providers
    • Compiles cost information, produces project budgets, and tracks project expenses
    • Compiles and organizes technical documentation for all projects
    • Produces summary reports for executive briefings and strategic communications about planned and in-progress project work
    • Develops workflow, process diagrams, graphics, schematics, and other visual aids as required
    • Other duties as assigned




Education and Training: Possession of a baccalaureate degree. Professional certification or project management coursework preferred.


Work Experience: A minimum of 3 years of project management experience that demonstrates potential for success in this position. Experience with facility operations preferred.


Skills and Abilities:


  • Developed practical knowledge of project planning tools and techniques (PMI, Agile, Lean, LEED, etc.).
  • Technical proficiency with standard suite of applications (Outlook, Microsoft Word, Excel, PowerPoint, etc.) as well as applications and platforms related to project management (Microsoft Project, Primavera, Asana, Tom's planner, Basecamp, SharePoint, etc.). Capacity to quickly master new tools and platforms as technologies evolve
  • Facile with budgets and budget management
  • Excellent oral and written communication with special attention to diplomacy and tact
  • Excellent organizational and analytical skills
  • Self-motivated and proactive


POSITION:                             Project Manager, Facilities

DEPARTMENT:                      Operations

SUPERVISOR:                        Director of Operations, Facilities and Security

SCHEDULE:                                      Full time: 35 hours/week

We are an equal opportunity employer committed to diversity.



Job Details

Reference # 25099
Posted on 30 Apr 2018
Closes on  
Department Facilities
Expertise 2-5 years
Career level BA, Other
Hours/Status Full-Time
More details (document)

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